Paperless Records when the Power Goes Out
To help ensure you have clinical information available at all times, we suggest you make paperless copies of critical reports and store them safely. Here's how:
  • Select specific reports, such as MARs, physican orders, care plans, face sheets, and other census reports
  • Save reports as PDFs to shrink file size and prevent modification
  • Store the PDFs on portable devices such as CDs and flash drives

    These procedures are separate from your ongoing system backup.

    If the power fails Connect a PC or laptop and a printer to a back-up power source and print reports for reference, charting, and administering medications.

    When the power returns, you can document the med passes made with paper in eMAR as "late" with a reason of power outage. Or write a progress note that says "due to a power outage, the paper record is available (location)."

    Keane NetSolutions: How to Save Clinical Reports to PDF
    Select the Reports tab, then select Clinical or Census reports from the left bar. Choose reports. If your facility uses eCharting with eMAR, you will want to generate the Medication Admin report under Physican Orders
  • Click Print. When the report displays, click the Export icon at the top left of the report. In File Format box choose Adobe Acrobat (PDF), click OK.
  • When the PDF displays, click File/Save As and save the reports to a CD, flash drive, or other portable device. Put the CD or device in a safe place.

    VistaKEANE (Windows): How to Save Clinical Reports to PDF
  • Select a report and click Preview
  • At the preview, select the Export icon (envelope with red arrow) and for format, select Acrobat PDF and at destination select Disk file
  • At the browse window, select to "Save in" a CD or other device